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Cockpit Solution Rates

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Rates and payroll management services

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Employee commitment

	Basis	Flexible	Extended	Premium
Work permit application or renewal
Preparation of employment contract
Send employment contract- and contract-related data for signature
Receive signed contractual documents and inform the supervisor thereof
Obtain additional personal data (for example, withholding tax, family allowance)
Exclusive control of personal and payroll data
Management of personal files
Pension funds- Sending of rules and payment slips for the transfer of vested benefits to employees
Pension funds – Announcement of affiliation to the Foundation
Pension funds – Verification of the need for medical examination for affiliation purposes
Pension funds – Announcement of affiliation to the Foundation
Pension funds – Verification of the need for medical examination for affiliation purposes
Pension funds – Medical examination follow-up
Retirement fund – Verification of the payment of vested benefits
Affiliation of new employees to AVS after assessing the AVS requirements (i.e. exempt or non-exempt)
Sending of new AVS cards to new employees and the client
Application for waiver of AVS payment/withholding tax, if applicable
Withholding tax: initial recording
Verification of eligibility for family allowance, submission of application form to the family fund and follow-up
Entering new employee data into the Pay ERP system
E-Document: sending of access codes

Management of personal data, and contracts

	Basis	Flexible	Extended	Premium
Making changes to data in the Pay ERP system
Preparing employment contract amendments
Obtaining monthly updates of employee personal data (printed documents, emails, files, etc.)
Managing updates of employment-related data
Managing personal file updates
Preparation of intermediary job certificates
Preparation of various certificates (job or income verification letter, payment of family allocation, etc.)
Management of work permits
Sickness/accident – Preparation and sending of letters to employees (reduction in salary and holidays)
Sickness/accident/maternity – Processing of reimbursement applications
Pension funds – Notifying the Foundation of any changes
Competing all formalities at the AVS office if AVS card is lost
Notifying the AVS of civil status changes
Family allowance – Follow-up and management of any changes
Family allowance – Management of supplementary allowance difference (allocation différentielle) for foreign workers living near the border

Pay management

	Basis	Flexible	Extended	Premium
Collection of pay instructions from the client in due time using a file provided by MDS Solutions
Collection from the client of any changes to employees’ status using a file provided by MDS Solutions
Collection of instructions pertaining to salaries in continuous flow using printed documents, emails, files, etc.
Control of data accuracy and coherence
Calculation of overtime or paid holidays, unpaid leave, AVS bridging pension
Calculation of salary reduction based on sickness certificate, in accordance with the HR internal policy
Processing of compensation applications received by insurers
Processing of SGA/EO payments received by AVS
Calculation of retirement contributions, if possible
Processing of salary advances
Processing of allowance for children/training/education
Processing of special cases (retroactivity, withholding tax, insurance service, future payment)
Transforming an incentive plan into salary (RSU, stock options, shares, etc.)
Calculation of provisions for the 13th month’s salary
Calculation of other provisions (bonus, holiday, overtime, etc.)
Calculation and verification of salaries
Generation of standard monthly payroll reports for the attention of the client (annual salary statement, payslips)
Generate specific monthly salary reports at the client’s request
Verification and approval of salary calculation
Generation of a DTA file for salary payment once a month
Sending the CDI file to the bank or client
Approval of the DTA file
Sending monthly payslips to employees
Generation of electronic payslips
Production and transmission of standard accounting files
Production and transmission of specific accounting files
Respond to employees’ requests (level 1 and 2) within 5 business days
Processing of fictitious payroll for expatriates based on data received by the client or any other service provider
Processing of gross to net salary components

Termination of employment contracts

	Basis	Flexible	Extended	Premium
Preparation of work termination letters
Preparation of job letter based on evaluation and job description received by the client.
Retirement fund – Notifying the Foundation regarding the cessation of activity
Notifying the AVS of the termination for family allowance
Informing the sickness/accident insurer if a file is pending
Completing employers’ certificates for the unemployment insurance office (remunerated section)
Completing employers’ certificates for the unemployment insurance office (unremunerated section)

Periodic closing

	Basis	Flexible	Extended	Premium
Preparation and submission of cantonal withholding tax declarations (monthly and annual)
Preparation and sending of withholding tax summaries to the client (certificate with receipt)
Preparation and sending of salary certificates for tax declaration to the client
Sending of printed salary certificates for employees’ tax declaration
Sending printed summaries of withholding tax to employees (certificate and receipt)
Generation of electronic document for tax declaration
Preparation and sending of AVS salary notification (monthly and annual)
Preparation and sending of annual salary notification to accident and sickness insurers
Support during AVS/AHV audits
Follow-up of AVS/AHV, AF/FAK, LAA/UVG and APG/EO invoices (monthly and annual)
Preparation and sending of annual entertainment expenses and OEXPA lists to the tax administration
Preparation and sending of job statistics to the OFS (each quarter)
Preparation and sending of ESS survey to the OFS (every two years)